Minutes from 10/21/2020 Call-In PNWBA Board of Directors Meeting

Prepared by: Steve Rubin, PNWBA Board Secretary

Roll Call:

Jane Biehl - President – Present
Chris Kelly - Vice President – Present
Lance Rasmussen - Treasurer – Present
Steve Rubin - Secretary – Present
Jason Bauer - Board Member – Present
Glenn Elliott – Past President – Present
Gregg Fujino - Board Member – Present
Dale Groestema - Board Member – Present
John Lim Hing – Board Member – Present
James Jones - Board Member
Pat Maddock - Board Member – Present
Eric Mendel - Board Member – Present
Bill Stock - Board Member
Paul Wenger - Board Member
Loralee Williams - Board Member – Present

12 of 15 members present for a quorum.

The President called the meeting to order at 6:40 pm.

Agenda

Approve minutes
Motion to approve the minutes from the September call-in meeting was approved. Steve will post the September Minutes to the forum.

Treasurer's Report/Update
Lance presented the financial reports for the organization. Motion to approve the financial reports passed.

Clearwater Casino is refunding our deposit for the annual meeting which the board considers an excellent gesture of good faith.

Lance completed our application to receive donations with the State of Washington which was approved.

Committee Reports

Annual membership meeting.
The Annual Membership Meeting has been moved to an online forum as no in-person meeting is possible this year. More details will be provided to the membership as plans firm up.

Greg: Nomination Committee
1st notice went out in an email via wild apricot. At this point, no nominations have been received from the membership. The 2 open officer positions already have candidates (VP and Secretary), but others can be nominated. At this point, we’re still looking for at least 2 Director candidates. Elections run from 12/1-12/15.

New Business:

Structure for End of the Year Reports
Jane discussed the End of the Year Reports that will be presented at the online annual meeting. Reports should be published on 11/21. Give reports to Jane by 11/11.

End of the Year posting example
Lance demonstrated a proposed online structure for the online annual meeting which seemed to meet our needs.

The Board completed continuing discussion as to what the Association can do to maintain and thank our membership during the pandemic. We are planning on extending all current members and members that expired in 2020 by one year. We will discuss a communication plan at our next meeting.

Per Pat: In counting votes for the Charlie Johnson award, it turned out that there was a tie between 2 candidates. The President asked the board to honor the 2 candidates that tied this year with awards for each. The board approved.

The board had a discussion about new Cooking classes, both backyard, and competition. The goal is to get new cooks into the organization.

Dale will be sending out an email to the fire station about some possible dates for the Rib Fest.

Eric discussed a new sanctioning service level for back yard service event, i.e. 2 meat events or 1-day rib cookoff type event with a more attractive pricing structure. The proposal to reduce the Limited Services sanctioning by 50% if less than 3 meats was approved by the board.

A motion was passed to adjourn the meeting and the President adjourned it at 7:41 pm

The next board meeting will be a phone meeting on November 18 at 6:30 PM.