IRS W9 Tax Form

The PNWBA must follow IRS rules for reporting income. If the total prize money and sampling money we pay you is $600 or more during a tax year, we are required to report that income to the IRS and to states that collect income tax.

Even if the amount is less than $600, you are still responsible for reporting your income according to federal and state tax laws.

If an event organizer pays prize money or sampling money directly to teams, that organizer is responsible for reporting those payments.

If you are competing and have not submitted a W-9 form for the current year, or if you moved since your last W-9 was submitted, please complete the electronic W-9 form using your web browser.

It is best to fill out the form on a computer instead of a phone. Be sure every field is completed. This is especially important for your Social Security Number or your Tax ID Number if you are filing as a business.

The online W-9 form is secure. Your information is only accessed by the PNWBA Treasurer.

Important: Your W-9 must be completed and received before your site inspection. Please complete it as soon as possible. This helps make sure prize checks can be given out during awards and are not delayed.

If you are not sure whether the PNWBA already has your W-9 on file, you can email the PNWBA Treasurer at treasurer@pnwba.com.

Starting with the 2023 tax year, the PNWBA sends 1099 forms to the IRS and income-tax states electronically. To reduce printing and postage costs, your 1099 will be available online through secure access instead of being mailed.