Minutes from 2/26/2022 In-Person PNWBA Board of Directors Meeting
Prepared by: Steve Rubin, PNWBA Board Secretary
Roll Call:
Jane Biehl – President – Present
Pat Maddock - Vice President – Present
Lance Rasmussen - Treasurer – Present
Steve Rubin - Secretary – Present
Doug Canada - Board Member – Present
Melba Fujiara - Board Member – Present
Dale Groestema - Board Member – Excused
Jason Hertz – Board Member – Present
Chris Kelly – Board Member – Present
Joshua Mason - Board Member – Present
JD McGee - Board Member – Present
Bill Stock - Board Member – Present
Karen Stral – Board Member – Present
Steve Waldron – Board Member – Excused
12 of 14 members present for a quorum.
The President called the meeting to order at 10:00 am.
Approve minutes - Steve
Motion to approve the minutes from the February 2022 meeting were approved fixing a typo. Steve will post the minutes to the forum for the membership.
Board Member Agreement Presentation and Signing
The President presented the new Board Member Agreement to the assembled board. All signed and were collected by the Secretary.
Treasurer's Report/Update – Lance
Presented the January 2022 financial reports which were approved by the board.
The Treasurer presented the Board with a ‘Quick Guide’ to help the Board Members understand the reports and balance sheets and accounts used. The Board was appreciative to have this document for future reference.
Committees: Overview, Board Interaction, and Placement
Discussed the concepts of a "Governance" Board and the fact that the design calls for the work of the Association to be done at the Committee level as opposed to being accomplished by the Board of Directors.
On a voluntary basis, members were assigned to committees as follows:
By-Laws - Josh Mason, Chris Kelly
Competition Rules - JD McGee - Chair, Josh Mason, Chris Kelly, Jane Biehl
Events - Bill Stock-Chair, JD McGee, Doug Canada, Chris Kelly
Membership - Melba Fujiura - Chair, Chris Kelly, Doug Canada
Nominations - Jane Biehl
PR - Lance Rasmussen, Chris Kelly
Procedures - Karen Stral, Chris Kelly - Chair
Training - Karen Stral - Judging Chair, JD McGee, Bill Stock, Chris Kelly, Pat Maddock
Website - Lance Rasmussen - Chair, Jason Hertz, Chris Kelly
Finance - Lance Rasmussen - Chair
Election - Chris Kelly - Chair
Judging - Jane Biehl – Chair, Steve Rubin
To be assigned: Dale Groetsema, Steve Waldron
Committee Reports
Event Committee – Bill
Kalama WA – Submitted a sanctioning application for 2-day regular comp the 6/35-26. Motion to sanction passed.
Langley, BC – Board sanctioned Wayne and June’s backyard competition for 4/2. HJ will run this event remotely.
Spring Fair Update – Pat said everything is going well with no issues for the Board
Langley, BC – Board sanctioned the Canadian Festival of Chili and BBQ 5/13-15 with the expectation that Head Judges will be able to cross the border both ways to run the event.
Pendleton, OR – Discussed the Pendleton comp for the Cattle Barons Buckaroo BBQ Challenge. Unfortunately, the Sanctioning Agreement was not received in time. The board also had several questions. Sanctioning completed via email motion and vote which passed.
Website / IT Committee - Lance
Briefed on a couple of potential website and software changes. No motion passed.
Professional Administrator Hiring – Pat
Board discussion about us not being able to afford this, even though we may possibility benefit from it.
Side Categories – Survey Results and Discussion
After a brief discussion, board decided to open this up to a member survey which will be presented next week.
Requiring Membership ‘Pay to Play’ motion and discussion
After discussion, this conflicts with policies of national events so no motion was made
Sponsorships:
A brief discussion of sponsorships was conducted. Do we want them? Yes / No and under what conditions? No conclusions or motions were made.
Discussion and possible working group:
Discussion about possible working group to coordinate with Operation BBQ Relief or provide help for local disasters. Board authorized a temporary working group to look into this matter, which consists of JD McGee, Chris Kelly, and Dale Grotsema.
Recruitment- discussion and brainstorming:
Was not able to complete this agenda item at the meeting due to time. Seeking input for the Membership Committee, Steve Rubin will conduct an online survey seeking the Top Reasons why someone would want to become a PNWBA Pitmaster or why someone would want to become a PNWBA Judge. The result of this will go to the membership committee. The creation of a recruitment flyer by the Membership Committee for use online and as a handout at events.
Newsletter: - Options and discussion
After discussion, it was decided that the most cost-effective method for this would probably be online. PR committed will follow-up.
Feed the Troops, Annual Meeting and Association Championship competition – discussion: - Pat
Discussion of potential invite from the Clearwater to work another Veteran's Day Feed and the use of that weekend again for end of year competitions, general membership meeting, etc No invite from the Clearwater as of that date but the Board is generally in favor of essentially repeating the event, to wrap up the 25th Anniversary. Pat Maddock to draft a plan and follow up with the resort.
New Business:
Briefly discussed ordering PNWBA merchandise / apparel. Will proceed via membership survey.
The next board meeting will be phone-in meeting on Wednesday, March 30, 2022, at 6:30 pm.
Motion to adjourn the meeting approved at 4:00 PM.
