Minutes from the PNWBA Board of Directors Meeting
Date: September 28, 2024
Prepared by: Diane Mee, PNWBA Board Secretary
Roll Call:
|
Name
|
|
Title
|
Present
|
Excused
|
|
Bill
|
Stock
|
President
|
X
|
|
|
Christene
|
James
|
Vice-President
|
X
|
|
|
Lance
|
Rasmussen
|
Treasurer
|
X
|
|
|
Diane
|
Mee
|
Secretary
|
X
|
|
|
Jane
|
Biehl
|
Past President
|
X
|
|
|
Jason
|
Aqui
|
Director
|
X
|
|
|
Doug
|
Canada
|
Director
|
X
|
|
|
Allen
|
Carter
|
Director
|
X
|
|
|
Dale
|
Groetsema
|
Director
|
X
|
|
|
Jason
|
Hertz
|
Director
|
X
|
|
|
Sheldon
|
Koehler
|
Director
|
X
|
|
|
Eric
|
Mendel
|
Director
|
X
|
|
|
Noel
|
Ostrander
|
Director
|
X
|
|
|
Bob
|
Washburn
|
Director
|
X
|
|
|
William
|
Whitfield
|
Director
|
|
X
|
14 of 15 Members present for a quorum.
The President called the meeting held by Google Meeting to order at 6:35pm.
Discussions:
Approve Minutes – Diane
A motion was made to approve the minutes of the August 28th, 2024, meeting. A motion to accept the minutes was made by Jane B. and Bob W. seconded the motion. The motion was voted on and approved.
Diane will post the minutes to the forum for membership.
Financials – Lance
Lance reported that everything is on track financially. The total amount of money received from Camp Korey was $60,000.00
Dale brought up doing an audit. We discussed the practicality of doing a formal audit, and it was decided that we should have a review of the accounts done by some members of the board.
Noel made a motion to approve the September 2024 financial statements presented, and Jane seconded the motion. It was voted on and approved.
Events:
Camp Korey
Korey wrap up – there was $8,237.00 from vending. Half of the teams donated their vending proceeds to the camp. The guitar raffle generated $870.00.
We need to have a discussion around the vending at the event. There was too much food being vended for the amount of public that was in attendance.
Enumclaw
Teams can begin loading in on Friday. The organizer will have the spaces marked out. There will be beer vendors interspersed between the BBQ teams.
There will be power available.
Clearwater
We need to determine the prize money. There is a meeting with Roy Swift scheduled to cover the remaining details around the menu for the VIP dinner menu and the Feed the Vets events.
An email on the judging class has gone out to those on the waiting list.
Tentative schedule is:
Wednesday – Prep for the Vets/VIP
Thursday – Feed the Vets event, 3 different service times.
Friday – Judging class and the VIP dinner, BBQ competition begins.
Saturday – Turn in for the BBQ competition, Annual Banquet Dinner, and Dessert Auction.
Sutherlin/Myrtle Creek
There will be a cooking class in Sutherlin, OR on March 1, 2025. There will be scholarships offered to first responders who want to take the class.
Other:
Committees
By-Laws – Dale presented the revisions to the by-laws in regard to term limits to the members of the board of directors. The document is located on Google Docs at: Committees/Bylaws/GoogleDocs/
Christene made a motion to have Dale revise the wording slightly, and write the text of by-law so that it can be put on the ballot and voted on in December. Jane seconded the motion, and it was voted on and approved. Bill S. abstained from voting.
Other Business
Travel money for teams attending the Jack Daniels Invitational and the American Royal BBQ Contests-
It was determined that the teams attending the Jack and/or the American Royal should receive $500 for each contest, provided that they are members in good standing at this time.
Adjourn:
A motion to adjourn the meeting was made by Bob at 8:15, and seconded by Jane. The motion was voted on and approved, and the meeting was adjourned.
The next meeting will be on October 30th at 6:30pm.
