Minutes from the PNWBA Board of Directors Meeting
Date: December 18, 2024
Prepared by: Diane Mee, PNWBA Board Secretary
Roll Call:
|
Name
|
|
Title
|
Present
|
Excused
|
|
Bill
|
Stock
|
President
|
X
|
|
|
Christene
|
James
|
Vice-President
|
|
X
|
|
Lance
|
Rasmussen
|
Treasurer
|
X
|
|
|
Diane
|
Mee
|
Secretary
|
X
|
|
|
Jane
|
Biehl
|
Past President
|
X
|
|
|
Jason
|
Aqui
|
Director
|
|
X
|
|
Doug
|
Canada
|
Director
|
X
|
|
|
Allen
|
Carter
|
Director
|
X
|
|
|
Dale
|
Groetsema
|
Director
|
X
|
|
|
Jason
|
Hertz
|
Director
|
|
X
|
|
Sheldon
|
Koehler
|
Director
|
X
|
|
|
Eric
|
Mendel
|
Director
|
X
|
|
|
Noel
|
Ostrander
|
Director
|
|
X
|
|
Bob
|
Washburn
|
Director
|
|
X
|
|
William
|
Whitfield
|
Director
|
|
X
|
9 of 15 Members present for a quorum.
The President called the meeting held by Google Meeting to order at 6:30pm.
Discussions:
Approve Minutes – Diane
A motion was made to approve the minutes of the October 25, 2024 meeting. A motion to accept the minutes was made by Dale G., and Jane B. seconded the motion. The motion was voted on and approved.
Diane will post the minutes to the forum for membership.
Financials – Lance
Lance reported that everything is on track financially. Lance is waiting for all the expenses from people that need to be reimbursed to finalize the November Clearwater event.
1099’s will be sent out in January for prize winnings to the teams.
A motion to approve the financial report was made by Jane B., and seconded by Bill S. The motion was voted on and approved.
New Business:
The board voted by email vote to approve the PNWBA paying for the registration fees of the 2-3 teams that were needed to make the Clearwater event a qualifier.
Sheldon has completed his head judge training, and the judging committee has recommended that Sheldon be added as a head judge. A motion was made by Jane B. to approve Sheldon as a head judge, and the motion was seconded by Doug C. The motion was voted on and approved by the board.
The results of the December 2024 election were presented as follows:
Jason Hertz – Vice-President
Diane Mee – Secretary
Sheldon Kohler – Director
Noel Ostrander – Director
Adam Scattergood – Director
Christina Poteet – Director
Scott Bramhall – Director
A motion was made by Jane B. to accept the election results as presented. Lance seconded the motion, and the motion was voted on and approved by the Board.
The results of the turn-in order survey will be discussed at the in person meeting in January.
Events:
BBQ Pitmaster Classes
The board discussed how to set up a coupon for the BBQ Pitmaster class participants to receive a free registration for an upcoming contest. We discussed the administrative logistics of using a coupon at the time of registration, vs. a rebate of the registration fees, so that the normal flow of registration still took place.
Rib Rally
Dale requested that we move the registration for he Rib Rally to be on the PNWBA website, and that the registration fee for the event be set at $125.00. Jane made a motion to approve this request, and Bill S. seconded the motion. It was voted on and approved.
Other:
Other Business
Topics suggested for the January 11th meeting included a document that outlines sampling expectations with organizers, and expense reimbursement guidelines for PNWBA event organizers and cooking/judging class policy for renumeration and expenses.
Adjourn:
A motion to adjourn the meeting was made at 8:20 by Sheldon, and Dale G. seconded. The motion was voted on and approved, and the meeting was adjourned.
The next meeting will be on January 11th, 2025 at 8:00 in Tukwilla.
