Minutes from the PNWBA Board of Directors Meeting
Date: January 11, 2025
Prepared by: Diane Mee, PNWBA Board Secretary
Roll Call:
|
Name
|
|
Title
|
Present
|
Excused
|
|
Bill
|
Stock
|
President
|
X
|
|
|
Jason
|
Hertz
|
Vice-President
|
X
|
|
|
Lance
|
Rasmussen
|
Treasurer
|
X
|
|
|
Diane
|
Mee
|
Secretary
|
X
|
|
|
Christina
|
Poteet
|
Director
|
X
|
|
|
Jason
|
Aqui
|
Director
|
X
|
|
|
Doug
|
Canada
|
Director
|
X
|
|
|
Allen
|
Carter
|
Director
|
X
|
|
|
Adam
|
Scattergood
|
Director
|
X
|
|
|
Scott
|
Bramhall
|
Director
|
X
|
|
|
Sheldon
|
Koehler
|
Director
|
X
|
|
|
Eric
|
Mendel
|
Director
|
X
|
|
|
Noel
|
Ostrander
|
Director
|
X
|
|
|
William
|
Whitfield
|
Director
|
X
|
|
14 of 14 Members present for a quorum.
Guests:
Dale Groetsema
The President called the meeting to order at 8:50am.
Discussions:
Approve Minutes – Diane
A motion was made to approve the minutes of the December 18, 2024, meeting. A motion to accept the minutes was made by Noel O., and Sheldon K. seconded the motion. The motion was voted on and approved.
Diane will post the minutes to the forum for membership.
Financials – Lance
Lance explained the pass thru account used to track the expenses for the Clearwater events. He also explained the restricted funds and for what they are used. December is a low activity month for the association. The board authorized a $500 donation to the Christmas Eve cook that J&C BBQ held at their restaurant.
A motion to approve the financial report was made by Noel O., and seconded by Adam S. The motion was voted on and approved.
Lance made a motion to transfer $25,000 from the general checking account to a 6-month certificate of deposit, and $30,000 from the general checking account to a 1-year certificate of deposit, at Live Oak Bank. Jason H. seconded the motion, and it was voted on and approved.
Rules Committee
The rules committee presented the following two rules changes for 2025:
PNWBA Standard Meat Turn-In Order and Times
The standard PNWBA turn in order and times for sanctioned four meat contests will be as follows:
Chicken 10:55am to 11:04:59am
Ribs 11:55am to 12:04:59pm
Pork 12:55pm to 1:04:59pm
Brisket 1:55pm to 2:04:59pm
A contest organizer may not change the turn in order of Chicken, Ribs, Pork, and Brisket.
Any changes to the standard turn in times by the contest organizer must be approved by the PNWBA Board of Directors before the contest is opened for registration on the PNWBA website. A contest organizer may not lessen or increase the amount of time (60 minutes) between each meat turned in.
Ancillary categories may be added and turned in on Day 1 between 3 PM and 6 PM, or on Day 2 either at 10 AM (one hour before the four meats) or at 3 PM (one hour after). Any different times for ancillary categories must be approved by the PNWBA Board of Directors.
In case of severe weather or emergencies, the contest organizer, contest Head Judge(s), and the highest-ranking PNWBA Board member present will decide if changes to the schedule or cancellation are necessary.
For one-day, or 1-3 meat contests, the turn-in order and times will be set by the contest organizer and the PNWBA event representative, with a minimum of 60 minutes between categories, and must be defined before the contest is opened for registration.
A motion to accept the changes to the turn in order rule was made by Noel O and seconded by Lance. The motion was voted on and approved.
Chicken
Amend the definition of the chicken category from:
Cut-up whole, mixed assortment or all the same, Cornish game hen halves or parts.
New definition:
Cut-up whole, mixed assortment or all the same, Cornish game hen halves or parts. No livers, hearts, gizzards, or feet allowed.
A motion to accept the changes to the definition of a chicken turn in rule was made by Noel O. and seconded by Sheldon. The motion was voted on and approved.
The board then discussed if we need to revise the rules regarding sharing of pits, team space, and the definition of what a team is. This situation comes up when we must “create” teams at the last minute in order to make a qualifier.
Events Committee
The board discussed the event organizer manual and event checklist, vending/sampling guidelines, sanctioning agreement, and the payout chart. These documents are on the google shared drive.
The vending/sampling agreement document should cover the portion size, prices, times, and organizer split.
The board discussed whether we should have a judging class at the Spring Fair event in Puyallup.
Eric is now the chairperson of the events committee. He would like to have the events committee meet before the monthly board meeting so that the committee can work through the sanctioning agreements received, the calendar, and other business, and resolve most of the issues before the board meeting, so we do not spend as much time dealing with event issues at the regular meeting.
PR/Marketing Committee
The scope of marketing established. Why do we need to increase our marketing outreach and why? Targeted audiences, etc.
Judging Committee
Head judges will meet in person soon to assign the head judges for each event in 2025.
Training Committee
There are several judging and pitmaster classes scheduled for the spring. If you can, reach out and see if you can help one of these. The leads on this could always use a hand to lessen the burden. Thanks to Dale G. for getting all of these set up, and the opportunity to get new pitmaster's interested in the sport. This also goes with Christina's mention of the High Schools being involved with learning the sport. Let us keep following up on this as well.
Website Committee
Lance fixed the cellphone web interface look. The board discussed adding a general public page with basic information.
Adjourn:
A motion to adjourn the meeting was made at 5:00 by Noel O., and William W. seconded. The motion was voted on and approved, and the meeting was adjourned.
The next meeting will be on February 26th, 2025, at 6:30pm.
