Minutes from the PNWBA Board of Directors Meeting
Date: May 28, 2025
Prepared by: Diane Mee, PNWBA Board Secretary
Roll Call:
|
Name
|
|
Title
|
Present
|
Excused
|
|
Bill
|
Stock
|
President
|
X
|
|
|
Jason
|
Hertz
|
Vice-President
|
|
X
|
|
Lance
|
Rasmussen
|
Treasurer
|
X
|
|
|
Diane
|
Mee
|
Secretary
|
X
|
|
|
Christina
|
Poteet
|
Director
|
X
|
|
|
Jason
|
Aqui
|
Director
|
|
X
|
|
Doug
|
Canada
|
Director
|
X
|
|
|
Allen
|
Carter
|
Director
|
X
|
|
|
Adam
|
Scattergood
|
Director
|
X
|
|
|
Scott
|
Bramhall
|
Director
|
X
|
|
|
Sheldon
|
Koehler
|
Director
|
X
|
|
|
Eric
|
Mendel
|
Director
|
X
|
|
|
Noel
|
Ostrander
|
Director
|
X
|
|
|
William
|
Whitfield
|
Director
|
X
|
|
12 of 14 Members present for a quorum.
The President called the meeting to order at 6:30pm.
Discussions:
Approve Minutes – Diane
A motion was made to approve the minutes of the April 23, 2025, meeting. A motion to accept the minutes was made and seconded. The motion was voted on and approved.
Diane will post the minutes to the forum for membership.
Financials – Lance
The month of March had revenue from the BBQ pitmaster classes, and revenue from Spring Fair and Pendelton.
The month of April had revenue from Spring Fair, Pendelton, and Myrtle Creek. There were also judging supply expenses. The 2-year renewal of the Wild Apricot software was made and there was a price increase, as well as now having to pay sales tax on the purchase.
May will include a purchase of a multi year supply of turn in boxes.
A motion to approve the financial report was made, seconded, and the motion was voted on and approved.
Events Committee
Pendelton – There was a problem with getting the payout checks signed by the organizer, as the signer was offsite.
Myrtle Creek – There were vending issues with a team, and a smoker safety and noise issue with another team. It is up to the organizer to decide if the team should be disqualified from the contest or vending.
Feed the Troops – The Feed the Troops fund is at $9,000.00, and to house the volunteers in Westport, we may need to add $2,000.00 to pay for an Air-B-N-B. Bill made a motion to allocate $2,000.00 to pay for the Mission Outdoors event lodging. Diane seconded the motion, and it was voted on and approved.
McKinley Springs – Event is ready to go. Awards are done. There will be a potluck dinner.
Burlington – There are 9 teams signed up so far. Christene and Anthony are going to be event reps, Diane will do the load-in. Health Department forms are due June 4th.
Kalama – The contest has filled up and 6 spots are being added.
Classes
An audio system for conducting classes was discussed. Some members of the board already have audio equipment that could be potentially utilized.
Judging
A discussion regarding the number judges that just took the judging class and wish to judge that weekends event should be controlled, to prevent too many inexperienced judges from creating scoring anomalies. If there are a significant number of judges seeking to be seated, we could offer to have them shadow a cook team if a judging seat was not available.
Rules
The rules committee presented their findings on the request by Dale Groetsema to eliminate garnish from the box and replace it with foil. The recommendation of the Rules Committee was to leave the rule as it stands, because any team can already choose not to put garnish in the box. Also, to eliminate garnish would go against the majority of teams surveyed on this issue.
A motion was made to accept the rules committee’s recommendation, and it was voted on and approved.
Adjourn:
A motion to adjourn the meeting was made at 8:07pm by Christina, and Sheldon seconded. The motion was voted on and approved, and the meeting was adjourned.
The next meeting will be on June 25, 2025, at 6:30pm.
